As many companies look to relocate their offices to lower-cost areas, North Texas has quickly climbed to the top of everyone’s watch list. With lower taxes, excess land, and some of the best transportation accessibility in the country, more and more businesses are migrating to the DFW region according to a chief economist at Dallas-based Comerica Bank.
And while uprooting an entire business and its employees may seem daunting, the process can go much more smoothly by sharing the load and taking proactive steps to ensure a successful move for all parties involved.
Create a team to serve as a go-to guide for employees
Your employees are bound to have a million questions about the relocation. You’ll hear concerns ranging from “why is the company moving?” to “where will I sit in the new office?” and plenty more in between. Not only will it be helpful to build a team to combat the barrage of employee’s questions, but it will also ease the burden on you for making sure every employee has the information they need. Just be sure your team is on the same page and providing the same answers to each employee.
Have a checklist that covers every aspect of the move
From hiring movers and transferring servers to changing all letterhead and email signatures, there’s a lot that goes into corporate relocation. While the load of work can feel intimidating, creating specific checklists for each sector of the move will keep everything and everyone organized. The pre-move, moving day, and post-move should all have separate lists that are organized based on priority of completion.
Delegate items on the checklist to the team overseeing the move and have weekly check-ins to discuss moving coordination.
Set everyone up for a smooth transition to the end
You’ll want to create resources for your employees outside of the corporate move. By providing research on living expenses, neighborhoods, and transportation options in the city, you’ll ease their stress and remind them that you are here to help through the transition.
Everyone in the company should also visit the new business before moving (if possible).That also means figuring out new routes, parking, and public transportation. Getting employees familiarize with how they’ll get to work—whether via car or DART— will eliminate confusion and chaos during those first few commutes to and from the office.
Lastly, providing a welcome orientation post-move will solve lingering questions, familiarize everyone with the building, and assure that they have everything they need for a successful first day.